LETTING AGENCY FEES

The Gold Package (to Let and Manage the lease)

This package deal specifically caters for the Landlord who prefers to outsource the letting and managing of the lease, but prefers to manage the financial matters regarding the letting of his property, himself.

La Grande will;

1) View and inspect the property with the intent to establish a fair market related rental for the property.

2) Establish what repair/maintenance work will have to be attended to by the landlord.

3) Establish what additional amounts will be payable by the tenant, i.e. water, refuse, electricity, sewerage, garden services etc.

4) Establish the monthly rental( rent plus utilities) that will be payable by the tenant.

5) Obtain a written mandate from the Landlord.

6) Contact the potential tenants on our waiting list and advice them of our new listing.

7) If permitted, place a TO LET board outside the property.

8) Take photos of property to market property on websites.

9) Arrange with present occupants, when the property can be viewed.

10) Personally escort potential tenants around the house.

11) Carefully screen tenants to match Landlord requirements.

12) Submit application forms to potential tenants.

13) Once the completed application documents are received, scrutinize information on application form i.e. confirm that information on salary slip correspond with information on bank statement.

14) Do a feasible study on whether the tenant will be able to manage rental fees.

15) Do a verification on potential tenant/s Identification Document.

16) Do a credit check on potential tenant/s. (Trans union)

17) Establish tenant’s rental payment behaviour. (TPN) (if recorded)

18) Contact references.

19) Once the potential tenant complies to La Grande’s and the Landlord’s requirements, a Lease Agreement between the tenant and Landlord is drawn up.

20) Scrutinize the Lease Agreement to ensure that the Lease Agreement complies with legal requirements.

21) Obtain and attach a list of existing defects, to Lease Agreement.

22) Obtain and attach a copy of any House Rules applicable to the property. This is important if the house forms part of Sectional Title or Home Owners Association.

23) Make appointments to have the Lease Agreement signed by the parties concerned.

24) Follow up with tenant to have the Rental Deposit plus the first months Rent plus the contract fee, deposited into La Grande’s trust account.

25) Once the above monies are received, the first months rent less contract and commission fees will be paid over into the Landlord’s account.

26) As soon as the property is vacant and cleaned, an inspection will be carried out and, an inventory in the presence of the Landlord, will be drawn up by La Grande.

27) On the day the keys are to be handed over to the tenant, La Grande will on behalf of the Landlord and in the presence of the tenant work through the Entry Inspection of the property and also confirm the inventory with the tenant. (see paragraph 3(e) of the Rental Housing Act of 1999 )

THE FOLLOWING TASKS ARE ADDITIONAL TO THE ABOVE SILVER PACKAGE

28) Issue monthly invoices and statements to both the tenant and the Landlord.

29) After the monthly rental has been received from the tenant, the monthly rental minus La Grande’s commission fee, will be transferred into the Landlord’s bank account.

30) Assize the situation regarding problems and issues such as late, partial or non payments from tenant and inform Landlord accordingly.

31) In the event a plumbing or electrical problem occurs, the matter will be referred to the Landlord for his attention. This rental package is specifically compiled for those Landlords who prefer to be in charge of the repair work themselves. In the event of an emergency, and the Landlord cannot be contacted and permission falls within the scope of the mandate, La Grande will on behalf of the Landlord arrange for the repair work to be carried out.

32) Two months prior the lease expiry date, La Grande will approach both tenant and Landlord and if both parties wish to enter into a new lease agreement, La Grande will draw up a new Lease Agreement. The reason why a new lease agreement is preferred is that the Rental Act is being changed/adapted on a regular basis. Case law has shown that lease agreements have to be reviewed and updated on a regular basis. (as advised by attorneys specializing in this field)

33) At the expiration of the Lease, La Grande and the Landlord will inspect the property in the presence of the tenant, three days prior vacation date, with a view to ascertain if there was any damage caused to the property during the tenant’s occupation thereof. (In order to comply with paragraph 3(f) of the Rental Housing Act.)

34) In the event the tenant ignores the request to have the property inspected as per the previous paragraph and has vacated the property, La Grande and the Landlord will inspect the property, with a view to ascertain if there was any damage caused to the property during the tenant’s occupation thereof. (In order to comply with paragraph 3(k) of the Rental Housing Act)

35) In the event of damage caused to the property, the landlord will obtain and supply a written quotation for the repairs and these amounts will then be deducted from the tenant’s deposit.

36) La Grande will on behalf of the Landlord refund the tenants deposit plus the interest earned on the deposit, minus costs for damage/repairs, if any. (As applicable to paragraph 3(i) or 3(m) of the Rental Housing Act.)

LANDLORD TIP

TIP

Choose an agent you feel comfortably working with. You must be able to work in a partnership with your agent. Let him guide you. If you think that you and the agent is not on the same wave length, then you should rather approach another agent.